Annual General Meeting 2024-10-21

OpenStreetMap UK CIC 2024, agm, Minutes

> Note: these remain in draft form until approved in the 2025 AGM

Chair: Gareth Ling
Minutes: Gareth
Attendees:
Gareth Ling, Alexis Markwick, CJ Malone, Edward Bainton, Gregory Marler, Ivan Baravy, Jon, Paul Williams, Phil (trigpoint), Robert Whittaker, RobJN, Stephen Holt, Steve Karmeinsky, Stuart Ward, Tony Shield

Meeting started: 20:03

  1. Gareth welcomed members to the AGM
  2. There were no apologies sent to the AGM
  3. To accept the attendance of any non-members present and to allow the Chair to call them to speak at their discretion.
    No non-members were present, and no objection was raised to non members being present at the AGM.
  4. To approve the minutes of the previous AGM and matters arising.
    1. This passed with no objections.
  5. To receive the annual Directors’ Report on activities for 2023-2024 which will be submitted to the Office of the Regulator of CICs. Robert Whittaker presented the directors report.
  6. To receive the annual Accounts for the period ending 31st March 2024.
    1. The slide was presented by Jonathan Harley.
  7. To accept the resignation of the following Directors: CJ Malone and Jonathan Harley; and to thank them for their services.
    1. This passed.
  8. To elect new Directors.
    1. Gareth explained: We have received 2 nominations for directors. As we have 2 vacancies, the rules of Single Transferable Voting systems are such that if there are as many seats as remaining candidates, these candidates are elected. CJ Malone and Steve Karmeinsky’s appointment will be confirmed at the annual general meeting.
  9. To vote on the resolution to retire the Loomio forum.
    1. Gareth explained the reasons behind retiring the Loomio forum, with it becoming an administrative burden following a lot of spam accounts earlier in the year, and the introduction of the OSM community subforum for the united kingdom being introduced being a better location as it allows cross posting to existing threads and has far greater ‘footfall’, further increasing its utility.
      15 for. 0 against
  10. AOB notified in writing prior to the start of the AGM
    1. No business was notified in writing, prior to the start of the AGM.

Meeting ended: 20:19