Operations

Previous minutes

The minutes from the previous meeting were reviewed. CJ offered to chair future meetings.

Financial Report

Stephen updated on finances. PayPal transactions and conference-related payments have been processed. There was an error in the financial report, which Stephen noted. October subscriptions have increased.
Gareth to provide AWS payment details to Stephen as Gareth is currently paying for AWS (as donation)

CiviCRM and corporate members

Mythic Beasts have completed the CiviCRM upgrades. Corporate member details need updating for Mythic Beasts and HuMap. Steve has made progress with HuMap.

Website updates

Mappa Mercia is being moved to a static HTML version. Steve to contact Mythic Beasts about hosting the static HTML version.
CJ and Gareth to coordinate DNS settings.
Gareth to set up DNS for exports.osmuk.org.
Steve to look into a temporary Zoom subscription for meetings.

AGM

The AGM needs to be announced 45 days in advance. Robert and Stephen need to stand down as directors. Gareth will help with the directors’ report and proxy voting forms.
Gareth to send another email to members about the AGM and call for directors.
Steve to draft a message about the call for directors for TalkGB, the community forum, and member list.
Stephen to prepare a financial report presentation for the AGM.

Welcome pack for new corporate members

Steve to create a welcome pack for new corporate members.

Invoice for OpenCage

OpenCage would like to be invoiced for their renewal. Steve to speak to Ed at OpenCage about invoicing at the next Geomob event on 22 October.

Projects

Q4 2025 project – Industrial estates

Gareth is working on a page for industrial estates. The board discussed mapping challenges for industrial estates, including entrances and types of businesses.
Gareth to create a page for industrial estates for the Q4 quarterly project.

Address mapping

Robert discussed address matching using OS data, Royal Mail data, UPRNs and postcodes. Robert has been using a JOSM conflation tool to improve address data. The board discussed issues with source data, including local authority spelling errors.

The board discussed mapping complex buildings, including split flats and semi-detached houses. There was agreement that address nodes are a reasonable starting point, with building splits refined later where needed. City and suburb tags should be included in the initial data.

UPRNs

The board discussed concerns about mass importing UPRNs into OSM. Some UPRN imports may contain inaccurate or duplicate data. The board agreed UPRNs should only be added where there is high confidence in accuracy.

Robert mentioned a MapRoulette task by “ConfusedBuffalo” using Department for Education school data.

SotM EU 2025

State of the Map EU will be held both online and in person. Gregory is leading the organisation. Stephen is handling many of the tasks affecting OSM UK. Gareth noted that he cannot attend because he will be out of the country.

Future events

Geomob London October

Steve to speak to Ed at OpenCage about invoicing at the Geomob event on 22 October.

AOB

A new member has requested access to board meetings. This is generally permitted, though it occurs rarely. Gareth noted that sensitive data discussions must be done separately.