Chair: Gareth.
Minutes: Robert.
Present: Gareth, Robert W, Stephen H, Steve K, CJ (joined later)

Operations

Financial Report

The transition to the new treasurer Stephen Holt was still in progress. He now had access to the PayPal account (balance £377.95), and was planning to move funds from there to the main bank account.

Action: Stephen to continue transition.

Membership Renewals

There had been three renewals and one new member in January.

New Corporate Member

Action: Gareth to provide Humap details to Steve K, who will then contact Humap to get details to add to our website.

Website Updates

Gareth has updated the Directors page, but still needs to remove the camera hire page and make a few more changes.

Action: Gareth to complete the updates.

Website Maintenance

It was agreed to take up the free hosting offer from Mythic Beasts, in return for corporate membership. Steve K will lead on the migration.
Apart from the website, we also use AWS for the Land Registry tile server, which we should look at too.

Action: Gareth to contact Steve K re AWS; Steve K to liaise with Mythic Beasts.

Projects

Quarterly Project 2025 Q1

A project for this quarter hadn’t been announced yet, although we had previously agreed for it to be “Notes and Fixmes” again. It was decided to proceed with this for the rest of the quarter, despite the late start.

Action: Gareth to announce the project in the forum.

SotM Europe 2025

The organising committee had been making enquires about possible venues, and Greg had emailed a list of queries to the OSM-UK Board.

The Board was happy for OSM-UK to use its bank account for receiving funds (including the surplus from the previous SotM Europe conference) and paying expenditure, though the precise responsibility of OSM-UK vs. the organising committee should be clarified. It should also be made clear to the organisers that we don’t have resources to cover expenditure before income is received.

The Board agreed that since we do not have the resources to cover any liabilities, event insurance would be required to cover any potential liabilities that OSM-UK may be exposed to. The Board was happy that any surplus funds after the event could be transferred to another organisation to support a subsequent SotM Europe Conference.

Action: Gareth to communicate with Greg and the other organisers. Other Board members encouraged to attend the next online planning meeting.

OSM UK Mapping Chat

Due to other commitments, it was agreed that we would not hold an Online Chat in February.

Reports from Events

Geomob London

Steve K was unable to attend, but Jez had been. He had contacted the Board afterwards to let us know that a former Corporate Member noted they hadn’t got an invoice for continuing their membership.

Action: Gareth to check the details and contact the Corporate Member.

Any Other Business

Welcome Pack for New Corporate Members

Action: Steve k to work on this.

Land Registry Polygons

The OSM-UK tiles had recently been updated, thanks to CJ. It was agreed that we would publicise this, and encourage their continued use amongst mappers.

Gridserv

Gridserv has contacted OSM-UK about using their data to improve the mapping of their charge-points in OSM. Rob N had replied to them, but we hadn’t heard anything since.

Healthcare Comparison Tool

Robert W announced that he was working on a new tool to compare healthcare data from the Care Quality Commission with what’s currently mapped in OSM. It can be previewed at https://osm.mathmos.net/healthcare/.

The data only covers England, and there’s still some work to do on mapping OSM tagging to the CQC inspection categories.

Next Meeting

The next meeting will take place on Zoom at 8pm on Tuesday 4th March.