Board Meeting 2025-08-06

Minutes are draft until agreed.

Attendees: CJ, Gareth, Stephen H, Gregory Marler (guest)
Apologies: Steve K, Rob W

SotM-EU prep

Gregory joined the meeting to discuss the preparation for State of the Map Europe 2025 which is being held in Dundee. This is because OSM-UK are assisting with the finance side of this as we are a company, and this is easier for payments etc compared to being an individual.

Stephen H will have a call with Adam (former director) about filling out a form to receive sponsorship money from Overture for SotM-EU.

The directors agreed to the principle of appointing Gregory as a director (as permitted in the company AoA) but there are some practical aspects to navigate, e.g. house moves etc.

Finances

Stephen H will email a detailed financial update following the call. He will transfer £200 out of paypal into the bank account shortly.

Website updates

Steve K has asked our hosting provider to assist in upgrading CiviCRM.

Gareth needs to change the AWS payment details with Stephen H as Gareth is currently paying. He is happy to consider it a donation to OSM-UK and is not seeking reimbursment.

Quarterly Project 3 2025

There was some discussion on the community forums on the Q3 project and Industrial Estates had some enthusiasm as a topic. Gareth to announce and create wiki page.

Reports from events

Gareth shared notes from an update on OSMUK that Steve K delivered at geomob London.

AOB

Meeting Schedule

The directors discussed whether the directors meeting schedule needed to be changed as the previous 2 months were either missed or weren’t quorate. A few alternative times were mentioned but the consensus was summer just brings up a lot of holidays making scheduling difficult.